REQUEST FOR PROPOSALS
26th Annual NACOLE Conference
August 30 - September 3, 2020
Deadline for Proposals – 5:00 p.m. PST on
December 1, 2019
Established in 1995, the National Association for Civilian Oversight of Law Enforcement (NACOLE) is a 501(c)(3) non-profit organization that works to enhance accountability and transparency in policing and build community trust through civilian oversight. More information about NACOLE is available at www.nacole.org.
To further our mission, we hold an annual conference that brings together the growing community of civilian oversight practitioners, law enforcement officials, journalists, elected officials, students, community members, and others to meet and exchange information and ideas about issues facing civilian oversight and law enforcement. The annual conference typically draws 400-500 people from across the United States and around the world seeking training, professional development, and networking opportunities in the field of civilian oversight.
Individuals and organizations are invited to submit workshops panels, and presentation proposals for NACOLE’s 26th Annual Conference, to be held in Tucson, Arizona, from August 30 to September 3, 2020. All proposals and supporting documentation must be received by the Annual Conference Committee by 5:00 p.m. PDT on December 1, 2019.
Although the official theme and tracks have yet to be determined for this year, we ask that all proposals fit under one of following headings:
Tools for Effective Oversight
Please be mindful that as NACOLE puts the 2020 conference schedule together, it will be looking for proposals that address the needs of those new to civilian oversight of law enforcement, those that will speak to an audience that are more familiar with the field, and those that will appeal to both.
Please note the following when putting your proposal together:
SUBMISSION: Electronic submission is required for all proposals. Proposals are to be submitted directly using the online form available at https://form.jotform.com/cmcellhiney/2020-Workshop-RFP. Should you have any questions, please contact NACOLE’s Director of Training and Education, Ms. Cameron McEllhiney, at firstname.lastname@example.org.
The electronic submission must be completed in its entirety. Please note that NACOLE’s receipt of this information is not a guarantee that the proposal will be accepted for inclusion in the 2020 conference program.
STRUCTURE OF PRESENTATION: As a general rule, each conference session lasts 1.25 - 1.5 hours, including a question and answer period. Presentations may consist of one speaker or a panel of two or more speakers; however, panels may not include more than four speakers. NACOLE requires a period for audience questions that will last a minimum of 20 minutes - or a comparable method for audience engagement. Please note that the final decision on structure and panelist participation resides with the NACOLE Board of Directors. Therefore, those submitting proposals may be asked to make minor changes to their presentation in order to better fit within the parameters of the overall NACOLE program.
Proposed speakers must be included in the proposal submission. When discussing the proposal with potential speakers, please be aware that NACOLE must approve all speakers and, once accepted, NACOLE reserves the right to make adjustments to the speakers in your session in an effort to ensure diversity of speakers throughout the conference program and limit the number of speakers who appear on multiple panels. If you are able, please provide bios and contact information for all proposed speakers as it will aid in the review process.
When putting your proposal together, please note that NACOLE does not typically finance any travel, lodging, or incidental expenses for any presenters. Such expenses are the responsibility of the presenter(s). NACOLE’s receipt of any request for reimbursement of travel expenses is not a guarantee that it will be fulfilled. In addition, speakers who only attend the conference for the day of their presentation will be provided a comped registration for that day only.
PRESENTATION AND HANDOUT MATERIALS: NACOLE will issue all conference handout materials to attendees in an electronic format. This information will also be used for application for continuing education accreditation. All accepted proposals must provide handout materials to participants relevant to their presentation. These materials must be submitted to NACOLE electronically in advance of the conference. You will receive special instructions for complying with this requirement upon being notified that your proposal was selected. NACOLE does not provide printed materials for individual sessions. Panelists who wish to provide printed materials along with their presentation may do so at their own cost.
All rooms will accommodate between 100 – 500 attendees and will be set-up classroom style with a head-table for the presenters. Each room will be equipped with a podium microphone, one microphone on the head-table, and 1-2 for audience questions. You will be asked to specify whether or not you will need access to a LCD projector and screen at the time your proposal is submitted. If needed, laptops will be provided by the venue. Therefore, presentations must be provided in advance of the event.
SELECTION PROCESS & OTHER INFORMATION: The NACOLE Board of Directors makes the final decision regarding the sessions that will be included in the 2020 conference schedule. All decisions will be announced in writing no later than February 7, 2020. In reviewing proposals, the Board looks to ensure the overall conference program addresses the basic skills and standard areas of proficiency necessary for the practice of civilian oversight. The Core Competencies are a required checklist that is part of the online submission, which indicates the areas addressed by the proposed panel or workshop.
Please note that although NACOLE does not typically approve requests related to travel reimbursement, lodging, fee waivers, and audio-visual needs, those requests must be made at the time of submission. Acceptance of proposal IS NOT a guarantee that requests will be honored.
NACOLE may solicit additional information from the submitter as it reviews the proposal. In addition, NACOLE reserves the right to reject late or incomplete proposals or request changes including, but not limited to, substituting or adding panel members or topics.
Please note that if accepted, you will be required to submit ALL requested session materials to the NACOLE Director of Training & Education no later than Friday, May 1, 2020. This may include but is not limited to session summary, updated speaker biographies, photos, supporting materials for the conference app, and A/V waivers. The specifics of how this information is to be submitted will be given upon acceptance of your proposal.
If you have any questions about the annual conference or proposal process, please contact Cameron McEllhiney by phone or email at 317-721-8133 or email@example.com.